Arts & Craft Vendor Contract
Thank you for your interest in the Craigsville Fall Festival. Please read the updated contract information carefully.
If you have any questions, please e-mail us at craigsvillefallfestival@gmail.com
Set-Up & Tear Down Rules
Set-Up: Check-in begins Friday at 5:00 PM. Saturday access is at 7:30 AM. Booths must be completely set up and stocked by 9:00 AM. No early arrivals permitted.
Tear Down: Public access ends Saturday at 7:00 PM. Vendors must remain fully operational until closing; early tear-downs will bar you from future events. Booths must be cleaned and vacated by 8:00 PM Saturday.
Vehicles: No selling from vehicles. Vehicles are permitted in the fire lane briefly for unloading only and must be moved to designated parking areas immediately after.
Hours of Operation
Booths must be continuously staffed and remain open for the entirety of the craft show hours (Saturday, 9:00 AM – 7:00 PM). Late arrivals will only be permitted to set up if prior notice was approved by the coordinator.
Space Assignments
Spaces are approximately 10x10. All inventory, tents, shelters, tables, and chairs must be provided by the vendor and must fit entirely within the assigned space without encroaching on walkways or neighboring booths.
Vendors may not sublet, trade, or donate their assigned booth space without written approval from the CFF Coordinator.
Electrical Service
Power is limited to indoor booths for an additional $5 fee. No electricity is provided for outdoor craft booths.
Vendors must provide their own grounded, undamaged extension cords (minimum 10 feet in length) and power strips. Cords must be kept out of foot traffic; vendors assume all liability for trip hazards.
Non-Profits, Churches & Specialized Booths
Eligibility: Free space is limited to registered 501(c) Non-Profits (verified via Secretary of State) and religious organizations fundraising or distributing information only. Unregistered groups must pay standard fees.
Fundraising: Must state the exact purpose and beneficiary on the application. Baked goods and handicrafts are permitted, provided they follow WV Dept. of Agriculture and Nicholas County Health Dept. regulations.
Exclusivity Limits: Direct Sales are limited to one (1) per company. Cottage Food vendors are limited to two (2) per food type. Political booths are limited to one (1) per political party (no charge if only handing out information).
Duplicate applications will be placed on a waitlist.
Fees, Deadlines & Cancellations
Deadlines: Applications must be received by September 4, 2026. Spaces are not confirmed until payment is received and clears.
Payments: Cash or check only (no online payment system). A $25 fee applies to all returned checks.
Waitlist: Waitlisted applicants will be notified of openings by September 8th via email and must claim their spot by September 10th. Unsuccessful or declined waitlist applications will be refunded within 5–7 business days of the deadline.
Cancellations: No refunds will be issued after application approval unless the event is canceled by CFF. CFF operates rain or shine; inclement weather will not result in a refund.
Miscellaneous Rules & Restrictions
Prohibited Items: Absolute ban on alcohol, tobacco, illegal drugs, and weapons on school premises. No selling knives or other harmful items to minors; vendors assume all liability and fines.
Sanitation: Vendors must keep their area clean during the event, provide their own trash cans and liners, and properly place all garbage liners in the designated on-site dumpsters after breakdown.
Compliance: CFF Board and Committees monitor booths. Inappropriate items must be removed upon request.
Rule violations will result in immediate removal from the property without a refund and a ban from future events.
All vendors are solely responsible for their own sales tax obligations.
The CFF has the right to refuse the acceptance of any vendor.